Due to client confidentiality, we will use Customer A instead of the real name of the organisation.

Customer A called us to inquire about the possibility of auditing the effectiveness of their facilities management team and practices, and also wanted to know if what they spend is in line with other organisations. We exchanged a few emails and within a week we had one of our consultants on their site.

Our Findings:

• Almost half of their facilities assets that were supposed to be maintained in line with statutory requirements were not maintained, including boilers and the HVAC system.
• Several buildings were in a state of disrepair.
• In the same week, a legionella report showed that an area of the building had legionella present.
• A few facilities team members were long-term sick.
• The facilities team members were not communicating with each other.
• “Everybody knew what they were doing,” but there were no task lists in place.
• The facilities manager handed in his resignation a week before we arrived on site.
• In some areas, the organisation was spending way below what they should have, and in others, overspent due to ineffective management.
• The grounds looked nice.

Our initial findings showed that there was no effective management of the facilities team, with very little engagement and almost no accountability set in place. The business manager trusted that the facilities manager knew what he was doing, although she noticed that the team hadn’t been that active lately.

As a result of our facilities management consultancy report, we agreed with our customer that change management was required to address the following:

• Immediate water treatment for the legionella issue, including the implementation of a weekly flushing regime.
• A comprehensive building maintenance asset list.
• Immediate engagement with third-party maintenance service providers for the maintenance of high-risk assets.
• A comprehensive and tailored facilities management plan that included a detailed maintenance plan.
• Our company provided each facilities assistant with a daily task list and a yearly schedule to help them understand what is expected of them. These tasks then became part of their yearly performance review.
• They agreed upon training provision for the following three categories: The Operator (facilities assistants), The Manager (facilities manager), and The Responsible Person (the business manager).
• We carried out a full health and safety audit with quarterly follow-ups.
• Implementation of routines to improve the health and safety culture.
• A return-to-work plan for the long-term sick team members.
• A new and experienced facilities manager took over, showing a great understanding of the operational needs.

What We Must Learn:

• Facilities management is not a project but a continuous activity that requires continuous attention, training, and dedication.
• Having regular meetings with the maintenance team will provide management with useful insights about the health of the team.
• Regular checks by external auditing companies will provide you with objective recommendations and will allow you to see where you are with your compliance.
• Allocating tasks to facilities assistants is important as long as there is effective monitoring in place.
• Setting a health and safety culture requires routines and commitment.

How Long Did It Take: Approximately nine months to set the basis of a health and safety culture and approximately six months to address most compliance issues. Total time spent on-site: nine months.

The post FM Consultancy – CUSTOMER A Compliance Issue appeared first on ATLASICA®.

Pay Scale: £16/h to £18/h PAYE

Hours: 35, but there is flexibility

Contract: Casual

Start Date: As soon as possible

Responsible to: Business Manager

Location: London and outskirts

Purpose:

Our clients seek a self-motivated, hardworking and organised facilities manager to manage all aspects of the building, grounds and assets to ensure compliance and safety of the buildings and their occupiers. This role comes with responsibilities to Health and Safety. The facilities manager will both hard and soft services.

Job Description:

The successful candidate will be responsible and have the necessary skills to carry out, partially or in full, the following activities:

Manage all aspects of health and safety, including building compliance, and carry out risk assessments

Manage caretakers and supervise cleaners and contractors

Manage ground maintenance (ensure that relevant activities are carried out: sweeping, litter picking, weeding, leaf blowing and jet washing)

Manage building contracts to ensure value for money

Manage building systems, including heating, ventilation, electrical, mechanical, security, and other available system not mentioned here.

Ensure that a relevant preventative plan for maintenance is in place.

Carry out repairs as needed (minor plumbing repairs or isolation of the water, minor furniture repairs, minor floor repairs, minor wall repairs, painting and decorating, installation of shelves, assembly of furniture)

Carry out the statutory checks and testing of building equipment in line with the health and safety requirements (operate and test the fire alarms, legionella flushing, water temperature testing, fire extinguishers, emergency lights, evacuation routes, etc.) and keep relevant records

To operate and test the fire alarm system effectively

Carry out fire drills and test other emergency procedures

Cover late evening events, lettings, or organise cover (when required)

Open and lock up the buildings and be confident in operating intruder alarms

Undertake responsibility for the security and safety of the buildings

Responding to emergencies out of hours, including keyholding

Organise half terms works

Obtain quotations from qualified contractors

Support other departments as needed

Ensure that deliveries are recorded and moved to the correct department

Monitor and carry out repairs to the buildings, indoor and outdoor assets, and grounds through preventative planning maintenance

Setup rooms for events or meetings

Carry out emergency cleaning.

Person Specification:

The successful candidate:

Has a clear enhanced DBS check (essential)

Can operate on a computer, send emails, search for supplies and parts (essential)

Has a health and safety qualification (IOSH or NEBOSH)

Has an IWFM qualification or worked in the field for at leat 3 years.

Is physically fit to carry out the duties from the job description

Has the will to further develop in their career, including undertaking new DIY and health and safety courses (desirable)

Is punctual, reliable and operates well when significant workloads are required (essential)

Has the ability to identify hazards and provide effective solutions (in agreement with the client)

Is flexible and open to support others (essential)

Has good communication skills (essential)

Can work effectively by itself or as part of the team (essential)

Has experience in the use of a ladder and working on a ladder as needed (essential)

Has experience in managing cleaners and contractors (essential)

Keep the information confidential (essential)

Has the ability to undertake the activities required in the job description (essential)

Holds a valid driving license (desirable)

Have an excellent time management skill (essential)

Benefits through ATLASICA:

Competitive rates

Ongoing training provided by our company

Career development support

Support for integrating at work

Automatic enrolment in pensions scheme

Competitive terms and conditions of employment

How to apply:

Email your up-to-date CV to recruitment@atlasica.co.uk

The post Facilities Manager (hands-on) appeared first on ATLASICA®.

Pay Scale: £14/h PAYE or £16.50/Umbrella Rate

Hours: 35 to 45 hours per week

Contract: Casual

Start Date: As soon as possible

Responsible to: Building Manager

Purpose:

Our clients seek a self-motivated, hardworking and organised head groundsman to manage the grounds-work effectively.

Job Description:

The successful candidate will be responsible and have the necessary skills to carry out the following activities:

• Plan the grounds work throughout the year
• Carry out the grass-cutting, raking, brushing, slitting, aeration and deep aeration, mowing, sanding, weeding, marking cricket and rugby pitches, applying fertiliser, irrigating, treating for pests and diseases, planting trees and flower beds, verti-cutting, applying herbicides, strimming, hedging, clearing leaves and litter picking.

Person Specification:

The successful candidate:

• Has a clear enhanced DBS check or is willing to undertake it (please note that there is a charge of £48 involved, refundable after three months of work (essential)
• Can operate on a computer, send emails, search for supplies and place orders (essential)
• Have excellent time management skills (essential)
• Has a passion for maintaining grounds at high standards
• Has relevant studies and experience for this role.

Benefits through ATLASICA:

• Competitive rates
• Ongoing training provided by our company
• £4/day incentive if travel is needed over 7 miles from your location
• Career development support
• Support for integrating at work
• Automatic enrolment in pensions scheme
• Competitive terms and conditions of employment

How to apply:

Email your up-to-date CV to recruitment@atlasica.co.uk

The post Head Groundsman Job Vacancy appeared first on ATLASICA®.

Pay Scale: £16/h to £18/h PAYE

Hours: 35 per week but there is flexibility

Contract: Casual

Start Date: As soon as possible

Responsible to: Business Manager

Location: Central London, Tower Hamlets, West London, Ashford – Surrey

Purpose:

Our clients seek a self-motivated, hardworking and organised handyman/handywoman to carry out and manage building repairs.

Job Description:

The successful candidate will be responsible and have the necessary skills to carry out, partially or in full, the following activities:

• Plumbing repairs
• Carpentry (installation of furniture equipment, including kitchen fitting and repairing)
• Flooring repairs (carpet and vinyl fitting)
• Tiling repairs

Person Specification:

The successful candidate:

• Has a clear enhanced DBS check or is willing to undertake it (please note that there is a charge of £48 involved, refundable after three months of work (essential)
• Have a CSCS card in date or is willing to undertake the course (essential)
• Can operate on a computer, send emails, search for supplies and parts (essential)
• Can operate power tools
• Have an excellent time management skill (essential)
• Has an interest in progressing and further develop
• Is fit to work and carry out the tasks involved

Benefits through ATLASICA:

• Competitive rates
• Ongoing training provided by our company
• £4/day incentive if travel is needed over 7 miles from your location
• Career development support
• Support for integrating at work
• Automatic enrolment in the pension scheme
• Competitive terms and conditions of employment

How to apply:

Email your up-to-date CV to recruitment@atlasica.co.uk

The post Handyman / Handywoman Job Vacancy appeared first on ATLASICA®.

Pay Scale: £14/h to £16/h PAYE

Hours: 35, but there is flexibility

Contract: Casual

Start Date: As soon as possible

Responsible to: Business Manager

Location: Central London, Tower Hamlets, West London, Ashford, Surrey

Purpose:

Our clients seek a self-motivated, hardworking and organised premises manager to manage all aspects of the building, grounds and assets compliance to ensure the safety of the buildings and their occupiers. This role comes with responsibilities to Health and Safety. The premises manager will manage caretakers, cleaners and contractors.

Job Description:

The successful candidate will be responsible and have the necessary skills to carry out, partially or in full, the following activities:

• Manage all aspects of health and safety, including building compliance, and carry out risk assessments
• Manage caretakers and supervise cleaners and contractors
• Manage ground maintenance (ensure that relevant activities are carried out: sweeping, litter picking, weeding, leaf blowing and jet washing)
• Manage building contracts to ensure value for money
• Manage building systems, including heating, ventilation, electrical, mechanical, security, and other available system not mentioned here.
• Carry out repairs as needed (minor plumbing repairs or isolation of the water, minor furniture repairs, minor floor repairs, minor wall repairs, painting and decorating, installation of shelves, assembly of furniture)
• Carry out the statutory checks and testing of building equipment in line with the health and safety requirements (operate and test the fire alarms, legionella flushing, water temperature testing, fire extinguishers, emergency lights, evacuation routes, etc.) and keep relevant records
• To operate and test the fire alarm system effectively
• Carry out fire drills and test other emergency procedures
• Cover late evenings or lettings (when required)
• Open and lock up the buildings and be confident in operating intruder alarms
• Undertake responsibility for the security and safety of the buildings
• Responding to emergencies out of hours, including keyholding
• Organise half terms works
• Obtain quotations from qualified contractors
• Support other departments as needed
• Ensure that deliveries are recorded and moved to the correct department
• Monitor and carry out repairs to the buildings, indoor and outdoor assets, and grounds through preventative planning maintenance
• Setup rooms for events or meetings
• Carry out emergency cleaning.

Person Specification:

The successful candidate:

• Has a clear enhanced DBS check (essential)
• Can operate on a computer, send emails, search for supplies and parts (essential)
• Has a health and safety qualification (IOSH or NEBOSH)
• Is physically fit to carry out the duties from the job description
• Has the will to further develop in their career, including undertaking new DIY and health and safety courses (desirable)
• Is punctual, reliable and operates well when significant workloads are required (essential)
• Has the ability to identify hazards and provide effective solutions (in agreement with the client)
• Is flexible and open to support others (essential)
• Has good communication skills (essential)
• Can work effectively by itself or as part of the team (essential)
• Has experience in the use of a ladder and working on a ladder as needed (essential)
• Has experience in managing cleaners and contractors (essential)
• Keep the information confidential (essential)
• Has the ability to undertake the activities required in the job description (essential)
• Holds a valid driving license (desirable)
• Have an excellent time management skill (essential)

Benefits through ATLASICA:

• Competitive rates
• Ongoing training provided by our company
• Career development support
• Support for integrating at work
• Automatic enrolment in pensions scheme
• Competitive terms and conditions of employment

How to apply:

Email your up-to-date CV to recruitment@atlasica.co.uk

The post Premises Manager Job Vacancy appeared first on ATLASICA®.

Pay Scale: £13/h PAYE or £15.50/Umbrella Rate

Hours: 40 per week

Contract: Casual

Start Date: As soon as possible

Responsible to: Site Supervisor

Locations: Central London, Tower Hamlets, West London, Surrey, Ashford TW15

Purpose:

Our clients seek self-motivated, hardworking and organised cleaners to support ongoing building projects.

Job Description:

The successful candidate has a CSCS card and has previously worked on construction sites.  

Person Specification:

• Has a CSCS in date.
• Is physically fit to carry out the duties from the job description
• Is punctual, reliable and operates well when significant workloads are required (essential)
• Has the ability to identify hazards and provide effective solutions (in agreement with the client)
• Is flexible and open to support others (essential)
• Has good communication skills (essential)
• Can work effectively by itself or as part of the team (essential)
• Has experience in the use of a ladder and working on a ladder as needed (essential)
• Have an excellent time management skill (essential)

Benefits through ATLASICA:

• Competitive rates
• £4/day transport incentive if your travel to work is over 7 miles away
• Ongoing training provided by our company
• Career development support
• Support for integrating at work
• Automatic enrolment in the pensions scheme
• Competitive terms and conditions of employment

How to apply:

Email your up-to-date CV to recruitment@atlasica.co.uk

The post CSCS Cleaner Job Vacancy appeared first on ATLASICA®.

Pay Scale: £14/h PAYE or £16.50/Umbrella Rate

Hours: 35, but there is flexibility

Contract: Casual

Start Date: As soon as possible

Responsible to: Building Manager

Locations: London, West London, Surrey, Ashford TW15

Purpose:

Our clients seek a self-motivated, hardworking and organised caretaker to maintain their building grounds and support with carrying out the necessary activities to ensure the safety of the buildings and their occupiers.

Job Description:

The successful candidate will be responsible and have the necessary skills to carry out, partially or in full, the following activities:

• Supervision of the cleaning department
• Grounds maintenance (where appropriate: sweeping, litter picking, weeding, leaf blowing and jet washing)
• Carry out repairs as needed (minor plumbing repairs or isolation of the water, minor furniture repairs, minor floor repairs, minor wall repairs, painting and decorating, installation of shelves, assembly of furniture)
• Carry out the statutory checks and testing of building equipment in line with the health and safety requirements (operate and test the fire alarms, legionella flushing, water temperature testing, fire extinguishers, emergency lights, evacuation routes, etc.) and keep relevant records
• To operate effectively the fire alarm system
• Support the line manager with health and safety
• Cover late evenings or lettings (when required)
• Open and lock up the buildings and be confident in operating intruder alarms
• Undertake responsibility for the security and safety of the buildings
• Responding to emergency out of hours, including keyholding
• Is interested in progress in their carrier
• Liaise with contractors for works to be carried out
• Support your line manager with their request
• Ensure that deliveries are moved to the correct department
• Monitor the buildings and grounds for any defects
• Setup rooms for events or meetings
• Carry out emergency cleaning

Person Specification:

The successful candidate:

• Has a clear Enhanced DBS check (essential)
• Can operate on a computer, send emails, search for supplies and parts (essential)
• Is physically fit to carry out the duties from the job description
• Has the will to further develop in their career, including undertaking new DIY and health and safety courses (desirable)
• Is punctual, reliable and operates well when significant workloads are required (essential)
• Has the ability to identify hazards and provide effective solutions (in agreement with the client)
• Is flexible and open to support others (essential)
• Has good communication skills (essential)
• Can work effectively by itself or as part of the team (essential)
• Has experience in the use of a ladder and working on a ladder as needed (essential)
• Can supervise cleaners and contractors (essential)
• Keep the information confidential (essential)
• Has the ability to undertake the activities required in the job description (essential)
• Holds a valid driving license (desirable)
• Have excellent time management skills (essential)

Benefits through ATLASICA:

• Competitive rates
• £4/day transport incentive if your travel to work is over 7 miles away
• Ongoing training provided by our company
• Career development support
• Support for integrating at work
• Automatic enrolment in a pension scheme
• Competitive terms and conditions of employment

How to apply:

Email your up-to-date CV to recruitment@atlasica.co.uk

The post Building Caretaker Job Vacancy appeared first on ATLASICA®.

Every activity we undertake must be carried out responsibly, reducing waste, and energy and implementing a healthy reuse of materials.

Atlasica provides sustainability auditing services to evaluate processes and procedures inside your organisation.

The post Sustainability Auditing Services appeared first on ATLASICA®.

When we carry out work of any kind, including procurement and contract management, we do so based on shared values that we have embraced from the Seven Principles of Public Life, also known as Nolan’s Principles. Our work also supports the government’s strategic priorities for public procurement.

Protecting your interest

As our client, we want you to make decisions based on precise information to protect your organisation’s financial interests. We believe there are better places to invest your resources than damaging, underperforming, or exploiting contracts.

Contracts Auditing

Your existing contracts will be under the microscope, one by one, extracting all the information that could become a risk to your organisation, including all the agreed terms of the deliverables. We assess the afferent risks and provide immediate measures to ensure each contract will not leak, causing unneeded financial expenditure. We will assess the best time and strategy to exit damaging contracts and determine a new level of deliverables needed and favourable terms and conditions.

Buying into new contracts

We assess your actual need for each service level, and we market-test through reputable service providers. We take each service provider through our vetting process to ensure it is available to deliver as per your organisation’s needs.

Contract Performance Management

To remove any doubt or confusion, we set key performance indicators and negotiate for these to be part of additional clauses in the contract, offering the opportunity to claim back for omitted, incomplete, or unsatisfactory services. Contracted service providers can come with excellent recommendations, but since different quality of service may be required, we ensure the contract is adjusted to reflect your organisation’s needs.

Monitoring – From Aspire to Ensure

When organisations procure new contracts without involving a professional contracts manager, they hope and aspire that the contractor will carry out their work as per their presentation. When we procure contracts, we ensure that their presentation is translated into responsibilities on the contractor side.

Our service, all of the above

Over the years, we have saved significant money for our clients by tackling each contract that was not delivered as per the agreement. But far more important is that we helped improve the quality of service provided by 3rd party service providers to our clients.

Direct contact:

For procurement and contract management services, email us at services@atlasica.co.uk or call us on 077 8878 7399

The post Procurement and Contract Management Services appeared first on ATLASICA®.

Our staff will cover the following roles:

• Building Caretakers and Premises Assistants (groundskeeping, basic repairs, operation of security and fire systems, and manual handling work)
• Premises Managers (broad range of building maintenance)
• Estates and Facilities Managers (wide range of support services)
• CSCS Handy Man (wide range of building repairs)
• CSCS Cleaner (heavy-duty cleaning, including the construction sector)
• Gardening and Horticultural Services

For more information, you can email us at recruitment@atlasica.co.uk or call us on 0204 570 5494 or 07788 787399

The post Facilities Staffing Services and Solutions appeared first on ATLASICA®.